Sustainability Policy for Arcadia Agency
Purpose
- At Arcadia Agency, we are committed to conducting our events in a manner that
minimizes their environmental impact and promotes sustainable practices. This
sustainability policy outlines our goals and strategies for integrating sustainability into all
aspects of our events.
Scope
2. This policy applies to all events organized or sponsored by Arcadia Agency, including
conferences, seminars, workshops, exhibitions, and other similar gatherings.
Objectives
3. Our sustainability objectives for events are as follows:
● Minimize waste generation and promote recycling and reuse.
● Reduce energy consumption and promote the use of renewable energy sources.
● Minimize water usage and promote water conservation.
● Promote sustainable transportation options for attendees.
● Support local and sustainable sourcing for food and beverages.
● Raise awareness about sustainability among event attendees and stakeholders.
● Where possible, use local suppliers and contractors to reduce travel emissions
Waste Management
4.1. Waste Reduction: We will strive to minimize waste generation by adopting practices
such as using digital communication and registration systems, encouraging attendees to
bring reusable items, and avoiding single-use items.
4.2. Recycling and Composting: We will provide clearly marked recycling and
composting bins throughout the event venue, ensuring proper waste separation and
promoting recycling and organic waste diversion.
4.3. Waste Recovery: We will explore opportunities to donate or repurpose event
materials, including decorations, signage, and promotional items, to minimize waste sent
to landfills.
Energy and Water Conservation
5.1. Energy Efficiency: We will aim to reduce energy consumption by using
energy-efficient equipment, LED lighting, and timers/occupancy sensors.
5.2. Renewable Energy: Whenever possible, we will prioritize venues that offer access to
renewable energy sources, such as solar or wind power.
5.3. Water Conservation: We will promote water conservation practices, such as using
water-efficient fixtures and encouraging attendees to minimize water usage.
Sustainable Transportation
6.1. Public Transportation: We will encourage attendees to use public transportation by
providing information on available options and offering incentives, such as discounted or
free passes.
6.2. Carpooling and Ridesharing: We will promote carpooling and ridesharing among
attendees and staff and facilitate the coordination of shared transportation through online
platforms or designated meeting points.
6.3. Cycling and Walking: We will encourage attendees to cycle or walk to the event by
providing secure bicycle parking facilities and promoting pedestrian-friendly routes.
Sustainable Food and Beverage
7.1. Local and Organic Sourcing: Whenever possible, we will source food and beverages
from local, organic, and sustainably produced options to reduce the carbon footprint and
support local communities.
7.2. Vegetarian and Vegan Options: We will ensure a variety of vegetarian and vegan
meal options are available to cater to different dietary preferences and reduce the
environmental impact of the event.
7.3. Waste Reduction: We will minimize food waste by accurately estimating attendee
numbers, providing portion-controlled servings, and implementing food donation
programs for surplus food.
Awareness and Education
8.1. Communication: We will incorporate sustainability messaging in event materials,
including websites, programs, and signage, to raise awareness about our commitment to
sustainability.
8.2. Education Sessions: We will include sessions or workshops focused on
sustainability topics, providing attendees with practical knowledge and inspiration to
implement sustainable practices in their own lives and organizations.
8.3. Reporting and Feedback: We will monitor our sustainability performance, set targets
for improvement, and encourage feedback from attendees, staff, and stakeholders to
continually enhance our event sustainability efforts.
Implementation and Review
- This sustainability policy will be communicated to all relevant event stakeholders,
including organizers, vendors, and attendees. We will regularly review and update this
policy to ensure its continued relevance and effectiveness in supporting sustainable
event practices.
By adhering to this sustainability policy, we aim to create events that not only achieve their
objectives but also serve as models of environmental responsibility and inspire positive change.